Officer Positions and Duties
Position: President
Duties
- Assist in organizing, planning, and implementing initiatives to ensure the overall success of the chapter.
- Work with the Chapter Advisor and other officers to plan a calendar of activities for the upcoming year.
- Maintain consistent communication with International Headquarter Representative(s)
- Coordinate the planning and implementation of the New Member Recognition Event.
- Plan regular meetings and prepare agendas for the officers; delegate responsibilities as necessary.
- Plan and prepare agenda for a general chapter meeting at least once per semester or per term.
- Meet with the other officers and the Chapter Advisor(s) to select new Honorary Members.
- Ensure that the chapter meets minimum Chapter Standards and achieves the chapter’s targeted performance level.
General Executive Board Requirements:
- Make a good faith effort to attend the majority of chapter events throughout your term
- Respond to chapter correspondence within 48hrs of receipt.
- Attend all executive board meetings during your term.
- Assist in making the membership drive for the chapter a success.
- Represent Golden Key in a professional manner and uphold Golden Key standards when meeting or working with other organizations, students, faculty, and community members.
- Sign a professionalism contract if selected to attend Regional Summit and/or International Summit
- Return all Golden Key property within 2 weeks of your term ending
- Assist with setup and breakdown of General Meetings and other Golden Key events.
- Responsible for transitioning your office once your term is over.
Position: Vice President
Duties:
- Fulfill President’s duties in the absence of the President and assists President in the completion of duties as needed.
- Coordinate executive board and committees to promote awareness of Golden Key on campus with key constituencies (members, Honorary Members & campus VIPs, prospective members, etc.) – particularly targeting eligible students during the annual Membership Drive.
- Ensure that the chapter meets minimum Chapter Standards and achieves the chapter’s targeted performance level.
General Executive Board Requirements:
- Make a good faith effort to attend the majority of chapter events throughout your term
- Respond to chapter correspondence within 48hrs of receipt.
- Attend all executive board meetings during your term.
- Assist in making the membership drive for the chapter a success.
- Represent Golden Key in a professional manner and uphold Golden Key standards when meeting or working with other organizations, students, faculty, and community members.
- Sign a professionalism contract if selected to attend Regional Summit and/or International Summit
- Return all Golden Key property within 2 weeks of your term ending
- Assist with setup and breakdown of General Meetings and other Golden Key events.
- Responsible for transitioning your office once your term is over.
Position: Membership Recruitment Director
Duties
- Coordinate and implement a first-year student recognition program or year-long campaign focused on making first-year students aware of Golden Key’s opportunities. This could be in the form of a mentorship program or volunteering with the Orientation office.
- Promote Golden Key opportunities to non-members through information and advertising (i.e. reserve spaces for student organization fairs, post flyers in residence halls, host informational sessions, plan prospective member events).
- Brainstorm and execute unique ideas to increase membership (themed membership drive week, present in classes, etc.).
- Work with Advisor(s) to send an email to prospective members inviting them to upcoming events, introduction to chapter leaders and upcoming information tables/sessions.
- Visit student organization office to learn all ways to Market/Advance your chapter on campus.
Position: Service Director
Duties
- Plan ahead and execute SPARK a Change activities. All information can be found within the Chapter Toolkit.
- Plan and coordinate one (or more) general service activity throughout the year.
- Coordinate a service committee and call committee meetings, as necessary.
- Ensure all service activities are met for Chapter Standards Goal.
Position: Campus & Community Outreach Director
Duties:
- Network and partner with other student organizations for various programs, socials, and activities.
- Engage community leaders and alumni on a consistent basis for fundraising, networking, and speaking at Chapter meetings/events. (See chapter toolkit for resources and ideas).
- Consistently work on increasing the campus awareness of Golden Key.
- Collaborate with Membership Recruitment Director to increase awareness around the membership drive.
- Prepare and send chapter updates to Honorary Members and alumni at least twice per year.
- Lead selection process for new Honorary Member search. Complete the Online Honorary Member Profile Form. This form must be completed four weeks prior to New Member Recognition Event for production of certificates.
- Prepare and send invitations for the New Member Recognition Event and other events to Honorary Members, VIP campus administrators and alumni.
- Plan and coordinate at least one Honorary Member activity per semester/term (Honorary Member Luncheon, Wine & Cheese Social, guest speakers, etc.).
- Coordinate updating Honorary Member contact information with HQ (who is no longer at university, email address changes, names, etc.) Send updated list to your Associate Director within the first six weeks of the start of the fall semester.
- Serve as the contact person for encouraging alumni involvement with the chapter.
- Collect new contact information from alumni and non-campus email addresses from graduating seniors to help keep them connected to the society.
Position: Public Relations Director
Duties
- Coordinate all publicity for chapter activities and events.
- Maintain good relations with campus and local newspapers and radio stations. Set up interviews, as needed.
- Place advertisements and public service announcements in local media.
- Write and submit press releases for important chapter activities.
- Explore any creative methods of advertising or publicity to increase awareness about Golden Key.
- Notify your Associate Director of major events, achievements, and awards taking place on campus. Oversee the completion of activity reports and semi-annual reports.
- Obtain and organize important chapter documents for the chapter’s future reference. This includes training materials and contact information.
- Take pictures to include on the local chapter’s independent website, Facebook Page or in local publicity materials.
- Update and maintain the Chapter’s website via www.goldenkeygin.com.
- Ensure that your chapter’s information is correct and current on the Chapter Directory Page of www.goldenkey.org.
- Maintain chapter’s Facebook Fan Page, Twitter, Instagram and/or any other social networking sites you choose.
- Contact your Associate Director for further information.Coordinate with other Directors to ensure awareness of all aspects of the chapter.
Position: Fundraising Director
Duties
- Investigate sources of local funding and coordinate activities. (Food donations for chapter meetings or NMREs, Corporate Sponsorship of NMREs, Spirit Nights at local restaurants, Grad Flowers, etc.).
- Fundraise for SPARK a Change initiative.
- Work with Better World Books (or the like) to host a successful book drive each semester.
- Recruit fundraising volunteers from the chapter.
- Work with Treasurer to establish fundraising goals
Position: Professional Development Director
Duties
- Coordinate and implement chapter professional development activities.
- Promote additional on campus and in the community professional development activities.
- Encourage professional connections between the local chapter and on campus and in the community professionals.
- Research other on-campus organizations to partner with to develop a speaker series/intellectual development series.
- Promote additional on campus and in the community learning initiatives.
Position: New Member Engagement Director
Duties
- Host information session for new members.
- Invite new members to join the planning committee for any upcoming events.
- Iintroduce chapter leaders to new members via Social Media outlets, email or at events.
- Encourage chapter leaders to reach out to new members.
- Create mentorship program for current and new members.
- Add new members to the Facebook Fan Page, Chapter’s website and other listservs.
- Connect new members with available leadership positions within the Chapter.
- Assist in the coordination of the New Member Recognition Event. Ensure there is time for the new members to network with others, chapter leaders, honorary members, etc.
Position: General Committee Member
Duties
- Serve as a committee member to one of the officers listed above.
- Assist generally with the chapter events and initiatives.